Risks Analysis for Charity Fashion Show

Question: Describe about the Risks Analysis for Charity Fashion show? Answer: Risks Analysis for Charity Fashion show There are various kind of risk could be occur before/during any fashion show. There are below risk we identify as below: Factors involve cost were ignored: There are certain factors were ignored which accessing the cost of overall show like cost for printing materials used for advertizing. Show Venue Capacity: The venue is shortlisted just having capacity of 250 whereas if the number of visitors is more there is no space. We should take an account of at least 15% more capacity of venue as compared to tickets. Rasing of fund 10000: At the time of booking it was not considered that to raise a fund of 10000 required to sell approx 300 tickets at an average cost price of 25. It was not considered. Theme of Fashion show: Chosen theme was an 80s theme which is a popular theme for fancy dress parties not for the fashion shows so there could be risk of selling all tickets. Models availability: There is an identified risk of availability of 10 Models ,There could be the scenarios that Models who are popular among the UK will not be available for charity events or may de date will not suits them. Additional cost (Cost Overrun): There is also risks to collect additional cost along with the target of 10000 .Some of additional cost are as below: Average price of Hair makeup needs 30-50 so it can add an additional cost of 300- 500. Average price of Outfits from ASOS needs 30-50 so it can add an additional cost of 300- 500. Average price of Outfits from 80s online store needs 30-50 so it can add an additional cost of 300- 500. Average price of Comical Outfits needs 30.so it can add an additional cost of 300. Average price of Outfits from ebay needs 13 so it can add an additional cost of 130. Additional cost of Table 150 and chair 450 required for sitting arrangements of 200 people. Cost for security adds 49.75 for at least 3 guards. Cost of Marquee for 200 people adds 700. Cost of food catered during the events adds 900. Resources Availability: As this is a big event so all resources should be available all the time during and and post the event to make a success. We observe that Rameez Abbasi who was responsible for advertizing was not coming to meeting on regular basis. This could be impact the event and create issues in success of the event. Children on site There is a risk of loss of contact of children on site due to crowd. It should also be need to provide guidance to staff for caring lost children. Exit Blockage: There is a risk of blockage during exit of event due to people will rushing to come out from the venue. Electrocution: There is a risk of Electrocution due to any short circuit or over supply of current in system. Fire This is also a kind of risk may occur from various reasons like Electrocution or smoking. Food Quality We have used multiple vendors to cater food during the event so there could be a risk of food quality. If quality of food is not good it will impact the health of visitors. Vehicle Movements Due to heavy rush there could be vehicle collision may happen. So avoid such saturations we need extra personal to help people in entering and exiting from venue with their vehicles. Fund management As this event happened to generate fund and all collected profit from this fund will be used in cancer research. It is essential to assign a person who holds all the inflow and outflow of the fund so that at the end we could measure the profile generated from this event. Government guidelines to be follow For every Charity event there are some government guidelines need to be follow so that for any disputes may be resolved as per guidelines provided from government. Out of these Risks most of critical risks are cost overrun, Model availability, venue capacity, Food Quality and resource availability. Mitigate Approach: To mitigate Cost overrun we need to sell extra tickets and also auction of designer clothes used during fashion show and also get money from selling events pics online. Model availability can be mitigating to giving chance to upcoming Models instead of all famous Models. Venue capacity can be mitigate by booking a large space. Food Quality can be achieved by assign a person who test every food that cater to visitors during the event. Resource availability should be achieved by setup backup resource for every area so in case on resource crunch we can utilize extra resource.Risk Assessment matrix Risk Affected person Severity of risk Proposed solution Children on site All persons on site, especially children. Medium 1. Mobile telephone number of teacher / head of group taken so that they can be contacted if a child is lost or separated. 2. Children only to be handed over to a clearly recognized parent//guardian/teacher/head of group. 3. Staff briefed on procedure for caring for lost children Clearing visitors from Show at show close Exhibitors, Visitors Low 1. Repeated announcements are made on the speakers asking visitors to leave the show; 2. Restocking of stands starts 15 minutes after the close of the show to allow visitors to leave before this activity begins; 3. Security personnel move through show to encourage visitors to leave. Electricity supplies on stands All persons on site Low 1. All installations to be inspected by CANCER RESEARCH appointed Electrical Safety Inspector before being energized; 2. All installations will be carried out by the Official Electrical contractor for the show, Melville Electrical; 3. Where possible all electrical cables buried in outside areas to avoid trip hazards. Where this is not possible, cables are to be covered using ramps. Food Quality Exhibitors, Organizers, Visitors, Security and Staff Low 1. Environmental Health and Trading Standards Advice on Food Safety communicated where required. 2. CANCER RESEARCH has sole rights for the sale or distribution of any food or drink. Any exhibitors wishing to sell or distribute food or drink have to apply for permission to the CANCER RESEARCH ; Vehicle Movements All on Site Medium 1. All movements of vehicles to be controlled by the CANCER RESEARCH Traffic Department, and CANCER RESEARCH Security. 2. Defined routes for exhibitors and visitors pre-planned by CANCER RESEARCH traffic department, CANCER RESEARCH Security and Organizers. Fire All persons on site Low 1.Introduce passive fire drills (ie randomly get each member of staff to explain fire evacuation procedures and assembly point location record date against the staff name when correct answers were given). Fund management Organizers Medium Assign a spoc to manage funds Additional cost (Cost Overrun) Organizers High Adding extra tickets to sell Fashion Theme Low Theme can be select from online and offline survey. Venue Capacity Organizers, Visitors Medium By accruing big area venue Availability of Models Organizers Medium Give chance to some of starters in modeling area instead to use all famous models.